Professional desktop inventory management for Windows
Local-first · barcode-aware · multi-PC cloud sync · trilingual (EN / DE / AR)
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Stock Manager Pro is a professional, offline-first desktop inventory management application for small-to-medium repair shops, retail stores, and warehouses. It ships with a complete business operations suite — a full POS terminal, purchase-order lifecycle, stocktake audits, price lists, supplier CRM, multi-location stock, IMEI-level phone-unit tracking, and 14 branded PDF reports — all built on a zero-freeze async engine with a clean, layered architecture. Data stays local by default, with optional multi-PC cloud sync when you need it.
Built for real shops that need to know exactly what's in stock, what it's worth, and what sold today — without a server, a subscription to someone else's cloud, or an internet connection.
- Local-first. Your data lives in a database file on your PC. The app is fully functional offline. Backups are one click, and exports (CSV/JSON) are always available.
- Barcode everything. Generate labels, scan with any USB scanner, and use the Quick-Scan workflow for receiving, selling, and stock checks.
- Multi-PC cloud sync (Pro). Two or more PCs share one live dataset — the shop counter and the back office always see the same stock.
- Truly multilingual. Every screen in English, German, and Arabic (full RTL support), switchable at runtime.
- Unified inventory across categories, part types, phone models, and colour variants
- Matrix grid view — spreadsheet-style bulk stock across model × part-type × colour, with a frozen model column, sticky headers, and per-part-type value totals
- Phone units (IMEI tracking) — track whole devices individually by IMEI: storage, condition, battery %, buy/sell price, status (in stock / sold / reserved), barcode labels, sold-history and a full audit log (optional module)
- Stock In / Out / Adjust with timestamped notes and full undo / redo
- Per-item minimum-stock thresholds with real-time low-stock alerts
- Product photos, expiry dates, and warranty tracking per item
- Barcode generation (Code128/EAN) and USB scanner interception
| Module | Highlights |
|---|---|
| Sales / POS | Cart-based POS, customer lookup, discounts, PDF receipts, edit/void with automatic stock reversal |
| Phones (IMEI) | Whole-device inventory by IMEI — brand × model stock grid, scan-to-sell, reserve, barcode labels, sold history |
| Purchase Orders | DRAFT → SENT → PARTIAL → RECEIVED lifecycle, auto stock-in on receipt |
| Returns | RESTOCK or WRITE_OFF actions, refund tracking, sale linkage |
| Suppliers | Supplier CRM, cost prices, lead days, linked inventory items |
| Price Lists | Create, draft, activate and bulk-apply pricing configurations |
| Audit / Stocktake | Cycle-based counted vs system qty comparison with variance reporting |
| Customers | Customer profiles linked to sales and purchase history |
| Locations | Multi-location stock with transfers between warehouse positions |
| Reports | 14 branded PDF reports — inventory, valuation (at cost), low stock, transactions, sales, category performance, audit, phone inventory & sold history, barcode labels, and more |
- Zero-freeze UI — every database operation runs off the main thread; the interface never blocks regardless of dataset size
- Optional cloud sync — share one live dataset across multiple PCs; no server to run, opt-in per install
- Optional modules — shop-specific features (e.g. the Phones / IMEI tracker) are opt-in per install via Shop Settings → Modules
- Multilingual — English, German (DE), Arabic (AR) with live switching and full RTL layout
- Four themes — Dark, Light, Pro Dark (emerald/charcoal), Pro Light (emerald/white)
- Excel-like zoom — Ctrl+Scroll / Ctrl+Plus/Minus zoom (50–200%) with footer slider
- Auto-updater — manifest-based version check with SHA256 verification
- Auto-backup — scheduled backup with configurable retention
- Undo / redo — reverse any stock or phone-status operation
- Offline-first — local database (WAL), no telemetry; cloud sync is strictly opt-in
A guided product tour — from the opening numbers to the counter, parts, devices, repairs and reporting. Open the interactive version in any browser: walkthrough.html. Screenshots use a demo dataset.
Today's revenue, profit and sales against yesterday, a 7-day trend, and a ranked list of what needs attention — low stock, devices ready for pickup and repairs waiting — the moment you open the shop.
Sell, book stock in or out, run a stocktake or process a refund — all behind one scan bar, with a live cart, cash / card / split payment and a part-type chip filter for the busy rush.
A fast, filterable product table with KPI cards for units, low / out of stock and total value, status badges, and inline +1 / −1 quick-stock actions.
Every model × part-type × colour combination, priced and counted, with a frozen model column, per-part-type value totals and instant Low / Out / Reorder filters.
Whole-device inventory by IMEI or serial — a brand × model stock grid by storage, KPIs for in-stock / sold / average battery / stock value, scan-to-sell, reserve and barcode labels.
Parts consumed at cost, customer deposits collected on intake, and the owner / technician profit split calculated the moment a job closes.
Cart-based point of sale with a product picker, customer lookup and discounts, automatic PDF receipts, and edit / void that reverses stock automatically.
Every sale with running profit per line, plus petty-cash in / out entries, and a one-click Close Day report that reconciles the drawer — cash and card counted separately.
A full PO lifecycle from DRAFT → SENT → PARTIAL → RECEIVED that auto stocks-in on receipt, backed by a supplier CRM with cost prices, lead days and ratings.
Fourteen branded PDF reports — inventory, valuation at cost, low stock, transactions, sales, category performance, audit sheets, phone inventory & sold history, expiring stock and barcode labels.
Quick Scan intercepts any USB barcode scanner with command barcodes (TAKEOUT / INSERT / CONFIRM) for hands-free counting; the built-in generator prints Code128 / EAN labels.
| OS | Windows 10 or Windows 11 (64-bit) |
| RAM | 512 MB minimum · 2 GB recommended |
| Disk | 250 MB application + database storage |
| Admin rights | Not required |
| Internet | Not required for daily use (update check and cloud sync are opt-in) |
| Free | Pro | |
|---|---|---|
| Core inventory, matrix, barcodes, POS | ✅ | ✅ |
| PDF reports | 3 core | All 14 |
| PCs / cloud sync | 1 PC, local | Multi-PC shared cloud |
| Phones / IMEI module | — | ✅ |
| Purchase orders, price lists, audits | Trial | ✅ |
Full comparison and commitments: EDITIONS.md
- Download the latest
StockManagerPro-x.y.z-setup.exe - Run the installer — existing data is preserved on updates
- The app checks for updates automatically; every release is published here
Data is stored at %LOCALAPPDATA%\StockPro\StockManagerPro\stock_manager.db — no admin rights needed, no account, no internet required for daily use.
| Task | How |
|---|---|
| First-time setup | Complete the Setup Wizard on first launch |
| Add a product | Ctrl+N or + Add Product button |
| Stock In | Select product → Ctrl+I |
| Stock Out | Select product → Ctrl+O |
| Adjust stock | Select product → Ctrl+J |
| Open POS | Navigate to Sales / POS → New Sale |
| Generate barcode | Right-click product → Generate Barcode or Ctrl+B |
| Export PDF report | Navigate to Reports or Ctrl+P |
| Admin settings | Ctrl+Alt+A or the ⚙ header icon |
| Switch language | Header language switcher (EN / DE / AR) |
| Undo last operation | Right-click transaction → Undo |
| Force refresh | F5 |
Stock Manager Pro is built on a strictly layered architecture with a zero-freeze async engine — the UI never queries the database directly and never blocks.
┌──────────────────────────────────────────────────────────────┐
│ UI Layer — pages · components · dialogs · tabs · controllers │
├──────────────────────────────────────────────────────────────┤
│ Async Engine — WorkerPool · DataWorker · UpdateWorker │
├──────────────────────────────────────────────────────────────┤
│ Service Layer — business logic (21 services) │
├──────────────────────────────────────────────────────────────┤
│ Repository Layer — SQL-only data access (13 repositories) │
├──────────────────────────────────────────────────────────────┤
│ Model Layer — pure domain dataclasses (13 models) │
├──────────────────────────────────────────────────────────────┤
│ Core Layer — Database · Theme · i18n · Config · Logger │
│ SQLite WAL · Schema V23 · 27 tables · optional cloud sync │
└──────────────────────────────────────────────────────────────┘
Zero-freeze async engine — every database operation is routed off the main thread through a worker pool with keyed cancellation and debounced filter inputs. The main thread only ever applies results; it never queries. Theme changes are deferred to the next event-loop tick to eliminate any freeze on toggle.
Optimised database — thread-local connection pool, batch inserts, performance indexes, and tuned pragmas. A full automatic migration chain (Schema V1 → V23) runs on every startup, so upgrades never require manual data work. 27 tables cover inventory, sales, purchase orders, returns, suppliers, customers, locations, audits, price lists, phones (IMEI), and their audit logs.
| Layer | Technology | Purpose |
|---|---|---|
| UI Framework | PyQt6 | Native desktop GUI |
| Database | SQLite 3 (WAL + FK) | Local relational storage |
| fpdf2 + PyMuPDF | Reports and receipts | |
| Barcodes | python-barcode | Code128 / EAN generation |
| Images | Pillow | Product photos, icon handling |
| Packaging | PyInstaller | Windows executable |
| Action | Shortcut | Action | Shortcut |
|---|---|---|---|
| New product | Ctrl+N |
Generate barcode | Ctrl+B |
| Stock In | Ctrl+I |
Export PDF report | Ctrl+P |
| Stock Out | Ctrl+O |
Zoom in / out | Ctrl+= / Ctrl+- |
| Adjust stock | Ctrl+J |
Reset zoom | Ctrl+0 |
| Search | Ctrl+F |
Admin settings | Ctrl+Alt+A |
| Delete product | Del |
Force refresh | F5 |
All data stays on your machine:
%LOCALAPPDATA%\StockPro\StockManagerPro\stock_manager.db
- No internet connection required (update check is opt-in)
- No telemetry, no user tracking; cloud sync is strictly opt-in (your own cloud database)
- Complete audit log of every stock movement
- Automatic backup with configurable retention
- SQLite WAL mode for crash safety
Every release is built and published automatically here — installer, update_manifest.json (SHA256-verified), and changelog. The complete per-version history lives in CHANGELOG.md.
| Milestone | Highlights |
|---|---|
| 2.7.x | Multi-PC cloud-sync hardening, replica-role fixes, release-pipeline automation |
| 2.6.x | Cloud-sync enable fix, dashboard stock-health accuracy, refreshed screenshots |
| 2.5.x | 📱 Phones (IMEI) module, optional cloud sync, 14 professional PDF reports, German-keyboard barcode round-trip fixes |
| 2.3.x | Zero-freeze async engine, controller refactor, full business suite (POS, Purchase Orders, Returns, Suppliers, Audit, Price Lists, Customers, Locations) |
| 2.1 – 2.2 | Colour dimension in the matrix, barcode generator, Quick Scan workflow |
| 1.0.0 | Core inventory, barcode scanning, multilingual interface, offline SQLite |
- 🐛 Report a bug
- 💡 Request a feature
- 💼 Commercial licensing & multi-shop deployments: contact Oranovix
Stock Manager Pro is commercial software © 2026 Oranovix / Abdullah Bakir. The installers on this page are licensed under the End-User License Agreement. Your data always remains yours — export, backups, and read access work in every edition, licensed or not.
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Happy Inventory Managing 🚀